Report Writing Training
Reports in business are critical to the informational flow of any company. They let people know what’s happening, and in doing so, helps them react appropriately. Examples of reports include reports on the company’s finances, the company’s human resources, the company’s transactions, and even the company’s public relations. They are all meant to convey a message, and keep the workforce informed. However, this is only possible when the report is driven with purpose, and when it is well written. This training course is therefore set to train your team members to write business reports with coherence and clarity.
Business reports are part of the blood that fuels the information circulating around any company. Poorly written business reports can misinform, and misinformation can make certain employees or divisions make terrible mistakes in decision-making. It is crucial then, that every employee in a business or company learn how to write a solid, purpose-drive business report that is concise and clear. These methods will train your team members to identify the purpose of their report, focus on clarity and coherence in writing, and to edit out anything that doesn’t fit the point of their report. This training course is essential in training employees who are positively contributing to the informational flow of their company. This pairs well with sessions about informational flow, business writing, and objective targeting. If you wish to know about our other report writing training courses and services, please contact us. We’re helping teams and companies become their very best selves, and your team could be next.
Find Your Purpose
We discuss with participants the need for purposed. The first thing to always establish in your business report is your purpose. You are writing this to make a point, or deliver information. This needs to be clear from the very first thing that anyone reads on the report. Answering the various standard questions can prevent aimlessness, and provide a target for your letter, so you don’t have to do a lot of pointless backtracking or needless editing later. Who is the report for? What is the report supposed to be telling them? Where and when are they meant to receive it? Why did you write this report? How are they meant to receive it? This gives you a solid template to work with, and then you can just fill in some basic blanks. For example, Frank has to write a business report to the finance division of his company. He knows that he has to address it to the finance advisor of the company, and that his report has to arrive on or before a certain time. He is supposed to be telling the financial advisor that recently, he and several employees have discovered that they have not been receiving their sales reports, and with no clear reason why. The purpose of his report is then to make an inquiry at the finance division and work with them to find a solution to their missing sales reports. Frank then writes a physical copy for the advisor to be placed on his desk, but he also sends an e-mail version, just to be sure the advisor receives it. This is an example of a basic template build to a business report, and makes for a solid basis in report writing. Activities for the participants in the course demonstrate the need for purpose.
Avoid Fogging Up Their Glasses
It is important to remember not to make the report too wordy, or to use unnecessarily complicated words. The purpose of a report is to get your point across in as effective a manner a possible, and that means that they shouldn’t have to spend all day trying to decipher what you sent them. However, this does not mean that you have an excuse to be unprofessional in the name of conciseness. Use simple words, and keep an active voice in your report so they remain engaged in reading it to the end. You should avoid using passive voices, like “I might recommend that you check your e-mails more often.” A better example of a simple, professional sentence in a report would be, “Please check your e-mails more often.” We demonstrate how being specific will get you specific results and how general things will get your general results.
Check Back and Edit
We discuss the need to edit. Even if you spent a lot of time writing up the basics in your template, it doesn’t mean that your report is perfect, and you don’t need to edit it anymore. This is the final part of the report writing process where you have to cut away everything that does not serve the purpose of your report, which you should have very clearly established by now. Be ruthless; delete everything that doesn’t have anything to do with the point of why you wrote the report. If some sentences or words you wrote only have slight relevance, but not actual, urgent relevance to the purpose of your report, delete it. You would not have time to read about how another employee feels about the human resource reallocation; you would probably rather read about how the collective staff feels about the human resource reallocation after a length staff poll. A good strategy to help edit your report is to read it out loud. Yes, read it out loud! If your own writing bores you or sounds unprofessional, imagine how it might sound if you had sent it as it was. It is much easier to catch mistakes when you place yourself in the shoes of whomever you are about to send it to. A good example of this might be, say, an employee named Yvonne, who wants to report about the financial records made in the last quarter. The purpose of the report is an objective reporting of the numbers made in the company’s businesses last quarter. Yvonne’s letter does not contain any anecdotal evidence, or first-hand accounts, just the various sales, transactions, overhead expenses, and other miscellaneous finances involved in the company’s efforts in the last quarter. This is an example of a business report that is straight to the point, and edited to fit the purpose it was meant for. This is only possible with some time spent on writing and editing the business report specifically to fit the purpose.
Customised Training Session For Teams (Included No Charge)
There are plenty of ways to customise your content here at Paramount: you can determine the guide questions, activities, and even the colour of your workbook. In fact, you can even determine the font, size and the colour of your page numbers and the text’s background. Here, you determine how your teams are to be trained down to the smallest common denominator, and with such limitless control comes an equally limitless potential for creating the most productive training experience. We choose modules from our extensive library and let you pick and choose the content. Lastly, you can have all of this for no cost. For our part, we only wish to deliver the best possible training experience, and with this, we firmly believe that your session should be one that fits the needs of your team and command.
In-House Customised training benefits:
- Flexible length – You choose the length of the session
- Highly Effective Team/Industry Specific
- Certificate of Completion (Professional Grade)
- Create a Team Building environment
- Cost effective – Group rate discount
- Printed courseware (No need to download or use an App to read)
Creating Content (Contact us for Quotation)
Here at Paramount, we create workbooks according to your specifications. Do you need scholarly work to bolster your evidences and add further support? No problem. In fact, we highly encourage this; there is a wealth of literature to support our claim at providing the best possible training experience by a training session designed for your team. Do you need to put statistical data to articulate in precise terms certain requirements? Absolutely. We can even put in drawings and illustrations for more engaging reading materials. These are but some of the nearly-infinite amount of choices that you can take in order to create your own workbook. We have multiple content writers ready for your next training session. Let us do the research, add case studies and create a workbook that suits your team.
Instructor Led Online
Download Certificate of Completion $495 inc GST
Printed and Posted Certificate of Completion $515 inc GST
We provide this course as an online assisted course. You provide the date and time, we provide the trainer and material. Great for regional business or employees that are at multiple premises. The benefits of booking an online assisted or instructed led training session is you don’t have to wait for a specific date or course to come up. We book in a time available to you. Same course as a workshop but just for you and online instead.