Needs Assessment Reporting

The Needs Assessment Report

The Written Report.

The final report is a critical piece. It should be assembled in such a way that it presents the data in an easy to understand format along with conclusions and recommendations. The length of the final report, of course, de pends on how extensive the evaluation is. In any case, the written report should contain these components:

Executive Overview.

Provide a synopsis of your proposal for executives, dispersed to the key decision makers and an abbreviated, concise rendering of the larger document, restricted to a page.

Description of the Process.

Supply proper background information, such as the problem statement or situation that is current, and briefly characterize the whole demands assessment process, including objective, scope, approaches used, and the people involved. Make sure to include your reasoning, that is, your reason for running a needs evaluation.

Outline of Findings.

In this section, present your data clearly and highlighting patterns or critical consequences.

Preliminary Conclusions.

Address the analysis of the data, focusing on crucial problems which have surfaced. It may be appropriate to demonstrate the way the findings relate to or support your (or others) perceptions. Point out how the issues relate to the company need. Don’t presume that readers will make the link by themselves. Recommendations. At this point, list your ideas and recommended solutions to the issue. Be clear about what plans should be executed, who should be involved, and how, when, and where the training will take place when identifying training issues. Be careful not to lock yourself in by being not overly general.

Possible Barriers.

Solutions to problems aren’t without problems themselves. Take a proactive approach by proposing methods to beat them and addressing potential impediments upfront. Potential barriers can be nearly anything, but the most common will likely be price, time commitment, along with the dedication of the target crowd or their supervisors.

Oral Presentation.

In addition to the written proposal, plan to present recommendations and your information to a selected audience. The oral presentation is an opportunity to hear reactions from the crucial players. Be ready for questions and challenges. Expect what they might be and have replies and replies ready. Take a look at your demo as an opportunity to sell your thoughts. That means you will need to fine-tune your persuasion and influencing skills. Inquire a person who’s a skilful presenter and persuader if you have the time along with the chance to coach you before your demo or, participate in a workshop on persuasive presentations.

Chosen Audience.

Your selected audience depends on several variables such as internal politics and the corporate culture. Generally, contain representative stakeholders and crucial decision makers including members of the audience, their supervisors, and anyone who may have a vested interest in the plan’s success. In addition, the amount of assemblies as well as the levels called for in receiving the responses should relate to the scope of the appraisal. For instance, if an employee opinion survey was completed by everyone in the organization every employee should receive feedback. This really is usually done in a variety of group meetings, with the supervisors sharing the results of the survey together with the right action plan.

Length.

Most of the time, you may have little control over the length of the presentation. Senior management will likely determine the time available based on priorities, their schedules, and other commitments. If they do not request an hour. That will give plenty of time to present your case and address any questions or worries the executives might raise.

Format Approach.

The key here will be to present findings in outline form. Use slides or transparencies of bulleted points and simple charts and graphs to illustrate and emphasize significant info. After presenting the advice, developing an Action Plan and making recommendations, solicit responses and reactions from the key players. It’s not impossible they will immediately approve your proposal. More likely, nevertheless, you will be requested to make some adjustments. Sometimes, you may need to go back to the drawing board many times. Once your proposal was approved, map out a plan for the layout, development, and delivery of the program(s). Include special action items using a time line and job assignments that are proper.

The next step in the process of designing an application that fulfils the unique developmental needs of the participants and also the company needs of the organization would be to write learning goals or outcomes. But, before you begin the design and development procedure, analyse some essential components that are often overlooked: how adults learn, different learning styles of your own training style, and your participants. Finally, examine some of the diversity problems in today’s workplace which will have an impact on how you de sign, develop, and provide effective training programs.

Assessing Participants’ Knowledge, Attitudes, Skills to date, we have looked at the needs assessment procedure that serves as the foundation of development, training design, and assessment. It may seem that after you get the go-ahead to design and develop a program targeted to specific needs, the needs assessment endeavour is over. Not so! You also must measure the knowledge, attitudes, and skill level of the participants prior to each session. Different audiences may have different needs. For instance, let us say the organization has decided to execute a management development program to include all degrees of management from first line supervisor to senior manager level. The needs of a front-line supervisor is going to differ from those of a mid-level manager, and certainly different from those of a senior manager. Hence, participants at every level must be further evaluated.

Pre-Session Survey

The info that you receive from such a questionnaire will help you in the following ways:

  1. It can help to design the plan in the appropriate degree, not dissing participants’ intelligence (and boring them to death) by coping with disadvantage tent they already know. By the same token, you do not want to lose them by talking over their heads.
  1. A questionnaire enables you to identify those participants who have greater acquaintance with the entire training topic so you could draw on them as resources. Conversely, by identifying those with less familiarity with a matter, you’ll understand who may need encouragement or additional consideration.
  1. The survey will weed out those people who usually do not fit in the session since they are doing work for which the program is inconsequential, or unqualified, overqualified. This really is especially important for voluntary, open enrollment systems advertised to all employees in an organization. Unfortunately, regardless of how nicely the class description identifies learning outcomes and the target market, always individuals who do not read beyond the name will sign up for programs for which they are not suited. When that occurs, take the man aside, explain that the session might not fulfil with her or his expectations, and offer the option of leaving to the individual. Should the person choose to remain, you’ve been upfront about what the participant can and cannot expect.
  1. The survey could be utilized to gather info to use in creating skill exercises, real-life case studies, and examples. The more relevant you can make your material, the more the participants will embrace the training. Obviously, guarantee the participants that their contributions may be used but not identified.
  1. The survey can identify potential difficulties so which you can take steps to overcome these barriers or pockets of opposition caused by negative attitudes.
  1. The survey can develop a learning environment that is positive before the application begins. It can help participants be emotionally prepared for the training. Additionally, in finding out about them even before they visit your session, your interest will make them much more receptive to you personally and what you have to offer.

On the Spot Evaluation

No Matter how extensive your needs assessment is, it’s also advisable to conduct an everyday, on the spot, individual needs assessment at the start of the very first session. Start by asking the participants what they anticipate from the session. Their answers will provide you with an indication of whether or not your design is on pitch get. This on the spot appraisal will also offer the opportunity to clarify participants’ expectations. Reinforce those expectations which are on target with the training layout or make last minute adjustments to the program, to ensure participants’ needs are fulfilled. Sometimes, participants could have expectations which you cannot maybe meet in the session. Once you developed your action plan and have finished the needs assessment, the next step is to design the training program. Before doing so, however, you should have a clear understanding of how adults learn that you represent adult learning principles during your training program.